Adopt the Agenda of the Regular Board Meeting of Thursday, November 14, 2019.

Adopt the Agenda of the Regular Board Meeting of Thursday, November 14, 2019, with the following corrections/modifications:

Recess to Closed Session.

Pursuant to Government Code Section 54957, the Board may adjourn to Closed Session at any time during the meeting to discuss staff/student personnel matters, negotiations, litigation, and/or the acquisition of land or facilities.

Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code section 54956.9 (one case).

Bid protest of Roadway Engineering & Contracting Inc. regarding ACC Contractors' bid submittals for the Oswalt Academy Interim Housing Bid # 2019/2020 R2.

All in attendance will be led in the Pledge of Allegiance to the flag by Northam Elementary School fourth grade greeters Christopher Pugliese, Greidis Hernandez, Jayden Gomez and Brisa Gareia.

Report on any Board Action Taken in Closed Session, pursuant to Government Code 54957.7.

Recognize and thank the Northam Elementary School students, parents, staff, and community members for providing the refreshments at tonight's Board meeting.

Northam Elementary School principal Mr. Stahl, along with the Robotics Club and Fourth Grade Greeters, will provide a brief report highlighting what is going on at their organization.

NOTICE IS HEREBY GIVEN that the Board of Education of the Rowland Unified School District in accordance with Elections Code section 10010 will receive and consider public input regarding the composition of proposed trustee area boundaries to be used for by-trustee area elections pursuant to Education Code sections 5019 and 5020.  The Board invites public testimony regarding this matter.

The public hearing is for all interested parties to provide comments on the above mentioned item.

Public Hearing opened at     _____________p.m.

Public Hearing closed at      _____________ p.m.

The Rowland Unified School District’s Board of Education is currently elected under an “at-large” electoral system, where Board members are elected by voters who reside within Rowland Unified's boundary. Board members are elected in even-numbered years and serve staggered, four-year terms, such that the next election for two Board members is scheduled for November 2020, with the remaining seats scheduled for election in November 2022.

Moving to a "by-trustee area" electoral system will divide Rowland Unified into five geographic areas or "trustee areas" and only voters in each trustee area can vote for a candidate that resides within the same geographic trustee area. Public hearings were held on October 10, 2019, and October 24, 2019, to receive input on the criteria to be used in the establishment of the map.  A professional demographer hired by RUSD has drafted proposed maps designating trustee area boundaries with input and feedback received from residents.  A public hearing will be held at the Regular Board meetings on November 14, 2019, and December 12, 2019, to receive input on drafts of the possible map.

In addition to the four public hearings, the Rowland Unified School District is holding several public meetings throughout the community to ensure the community is aware of this transition and has an opportunity to provide input.

This item is a discussion item and no final action will be taken by the Board during this meeting on this topic.

Cooperative Strategies, LLC has drafted five trustee areas (maps) based on the criteria approved by the Board on October 24, 2019, Resolution No. SO-19-20:05, Establishing Criteria For Developing Trustee Area Boundaries, and input received from the community. Five Trustee Area Boundary (maps) have been developed based on the established criteria and have been made available to the Board and community for review and discussion.

The Rowland Unified School District’s Board of Education is currently elected under an “at-large” electoral system, where Board members are elected by voters who reside within Rowland Unified's boundary. Board members are elected in even-numbered years and serve staggered, four-year terms, such that the next election for two Board members is scheduled for November 2020, with the remaining seats scheduled for election in November 2022.

Moving to a "by-trustee area" electoral system will divide Rowland Unified into five geographic areas or "trustee areas" and only voters in each trustee area can vote for a candidate that resides within the same geographic trustee area. Public hearings were held on October 10, 2019, and October 24, 2019, to receive input on the criteria to be used in the establishment of the map.  A professional demographer hired by RUSD has drafted proposed maps designating trustee area boundaries with input and feedback received from residents.  A public hearing will be held at the Regular Board meetings on November 14, 2019, and December 12, 2019, to receive input on drafts of the possible map.

In addition to the four public hearings, the Rowland Unified School District is holding several public meetings throughout the community to ensure the community is aware of this transition and has an opportunity to provide input.

The Board is being asked to approve the re-appointment of Sharon Fernandez to complete the three-year term as the CSEA appointee to the Personnel Commission, effective December 1, 2019, through December 1, 2022, per the Personnel Commission Rule 2.1.1 Appointment Procedures.

The Rowland Unified School District is a "Merit District" and as such, a three member Personnel Commission is required. Three Personnel Commissioners are seated on the Personnel Commission with one Commissioner chosen by CSEA, one from the RUSD School Board, and one commissioner agreed to by both.  CSEA chose Sharon Fernandez to complete the three-year term as the CSEA appointee to the Personnel Commission, effective December 1, 2019, through December 1, 2022.

It is recommended that the Board approve the increase in compensation for positions not within a bargaining unit with hourly salaries below $13.00 per hour to $13.00 per hour, effective January 1, 2020, in compliance with Labor Code 1182.12. These positions are shown on Salary Schedule U: Playground Supervision Aides and Student Assistants; and Salary Schedule R: Recreation.

In April of 2016, California Labor Code 1182.12 was amended to provide for a series of minimum wage increases for Californians. Beginning in January 2019, the code amendment increases the California Minimum Wage from $11.00 per hour to $12.00 per hour and will raise the minimum wage each year on January 1 until the minimum wage reaches $15.00 per hour in January 2023.

To be in compliance with California Labor Code, RUSD must increase the rate of compensation for any positions currently below $13.00 per hour effective January 1, 2020.  All employers in the State of California must comply with this new minimum wage.

RUSD employs Playground Supervision Aides, Recreation Leaders, Life Guards, and Student Workers who are currently paid less than $13.00 per hour and the district is required to increase their hourly rate. The cost for this mandated increase in compensation will be provided through multiple funding sources. Funding sources include Recreation department funds, Special Education funds, District general fund, school site funds, and categorical program funds and are based on the individual employee’s assignment and its respective funding source.

Estimated to be $33,000 annually paid by multiple funding sources.

The Board is being asked to approve a partnership agreement between the Rowland Unified School District and Rowland Water. 

Rowland Water District is community partner who seeks to promote the reuse of drinking water containers for purposes of reducing waste and to convey teh value of tap water. As part of the partnership agreement, Rowland Water District will replace an existing drinking fountain station with one water bottle filling station at designated school(s) located in the Rowland Water District's water service area and in turn, Rowland Unified will own, operate and maintain the installed station for a minimum of five years after acceptance and assumption of ownership of such station(s).

No financial impact.

This item is a discussion item and no final action will be taken by the Board during this meeting on this topic. 

Review and discuss Board Bylaw 9323 as a whole, but in particular as it relates to public comment at Board meetings.

Nominate any Board of Education Member from California School Boards Association (CSBA) Region 23, to the California School Board Association's Delegate Assembly, Region 23, Subregion 23-B, should the Board have any candidates.

The Delegate Assembly is a vital link in the association’s governance and sets the general policy direction for the association. Working with member boards, the Board of Directors, and Executive Committee, Delegates ensure that the association promotes the interests of school districts and county offices of education throughout the state.

Approve the Minutes of the Regular Board Meeting of Thursday, October 10, 2019, Special Board Meeting of Monday, October 21, 2019, and Board Study Session of Thursday, October 24, 2019.

Accept the gifts/donations made to the District as listed on the attached, and send the appropriate letters of appreciation.

The district Career Technical Education (CTE) Career Pathway Program desires to renew the Service Agreement with Web Video Vision for the term of November 15, 2019 - June 30, 2020.

In an effort to promote the district CTE programs and opportunities through social media and the district Career Pathway website, video content on the various district CTE programs in needed.

Not to exceed $20,800.00 from CTEIG funds.

Approve the Independent Contractor Agreement between the Rowland Unified School District, Telesis Academy and Prime Time Music & Entertainment for the term of November 15, 2019 - June 05, 2020.

Students in grades TK-6 will learn about artists Frida Kahlo and Henri Matisse through school-wide assemblies and student workshops in November 2019 and March 2020.

These two opportunities will be funded through a generous donation from the Ybarra Academy Parent Teacher Association (PTA).

Throughout the school year, students participate in educational field trips or Traveling Scientist programs organized by the Orange County Department of Education. 

The contract agreement (#12056) between the Rowland Unified School District and the Orange County Department of Education was approved at the September 12, 2019 Board meeting and only included students from Blandford Elementary School. Since that time, additional classes from Oswalt and Telesis Academies have signed up to attend various programs.

Scott Backovich Communications will provide an Envolve School Engagement Workshop for the ASB and Leadership Ambassador students at Telesis Academy of Science and Math.

The Envolve Workshop will include leadership learning, team building, and engagement training for our 51 student leaders. The training will grant access to the Envolve Activity Hub and other resources to foster continued inclusion and community on campus. The ASB and Leadership Ambassador students will utilize their training to fully represent the Telesis ideals of Character Counts (Truth, Respect, etc), give support to their peers, and provide useful information to younger students in TK-6th grade about social awareness and Character Counts traits.

The Board is being asked to approve the annual membership agreement with Super USDA Foods Cooperative for the 2020-21 school year.

The Super Co-Op is a California cooperative consisting of public school agency members for the purpose of obtaining USDA donated commodity foods (USDA Foods) for school meals.  San Mateo-Foster City School District is the Lead Agency of the Super Co-Op with authority to contract for USDA Foods and related services on behalf of Member Districts.

Rowland Unified School District is eligible to receive USDA Foods determined by the California Department of Education, Nutrition Services Division.  Membership to the Super Co-Op will allow the District to purchase USDA Foods in cooperative bidding at the best possible prices. 

Authorization of the Board is required for membership in the Super USDA Foods Cooperative (Super Co-Op) on an annual basis.

The list of vendors and RFP documents that supply the District are available for review in the Nutrition Services department and comply with Public Contract Code 20111.

Not to exceed $10,000.00 from Cafeteria Fund.

The Board is being asked to approve the Contract Agreement between the Rowland Unified School District and Nigro & Nigro, PC to evaluate current practices and procedures of the Nogales Marketplace and to develop best practices for the Marketplace.

Currently, Nogales High School parking lot is being used as a marketplace on weekends. Nigro & Nigro will evaluate the current practices and procedures to develop best practices.

The term of this agreement begins November 15, 2019 through June 30, 2020.

Not to exceed $3,000.00 from General Fund.

Approve the contract agreement between the Rowland Unified School District and National CineMedia, LLC (NCM) for the term of 13 weeks total starting on December 20, 2019, through June 18, 2020.

National CineMedia, LLC (NCM) will run a 30 second in-theater advertisement supplied by Rowland Unified School District. This advertisement will run on screen at two different theater locations for a total of 13 weeks beginning on December 20, 2019, through June 18, 2020.

Not to exceed $10,540.00 from the District General Fund.

Approve the contract agreement between the Rowland Unified School District, Special Projects and National CineMedia, LLC (NCM) starting on January 30, 2020, through March 11, 2020.

National CineMedia, LLC (NCM) will run a 30 second in-theater advertisement focused on the RUSD Dual Immersion Programs supplied by Rowland Unified School District. This advertisement will run on screen at five move theater locations beginning on January 30, 2020, and ending on March 11, 2020.

Not to exceed $14,688.00 from the General Fund.

The Board is being asked to approve an agreement between the Rowland Unified School District and ACC Contractors, Inc., for the Interim Housing Project for the Stanley G. Oswalt Academy.

District administrative staff followed the Uniform Public Construction Cost Accounting Act (PCC 22036 and 22037) guidelines for the formal bidding process by placing a solicitation for bids in specified trade journals, sending notice to all pre-qualified contractors on the list of category of work and placing solicitation in newspaper of general circulation.

District Administrative staff received five (5) proposals for the Oswalt Academy – Interim Housing Project, RFP Bid No. 2019/20: (R2), on Tuesday, October 22, 2019.

The bidders were ranked with ACC Contractors Inc., being the lowest responsive, responsible bidder for the Oswalt Academy – Interim Housing Project. Proposals were reviewed and verified for appropriate documentation and references were checked.

Term of this agreement begins November 15, 2019 through June 30, 2020.

Not to exceed $779,000.00 from Bond Fund.

The Board is being asked to approve a Contract Agreement between the Rowland Unified School District and TYR, Inc. for the provision of Department of State Architect inspection services for the Oswalt Academy Interim Housing Project.

Per Government Code Section 53060 District may contract with and employ any persons for the furnishing to the corporation or district special services and advice in financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced and competent to perform the special services required. These services are considered a Special Service and item does not require bidding. 

The Division of the State Architect (DSA) requires that all school facility construction under the Leroy F. Greene School Facilities Act (1998) be continuously inspected by a state certified project inspector.

Project Inspectors have three classifications, 1, 2, and 3.  Classification 1 is the highest and three is the lowest.  When the plans are reviewed by the DSA they determine what level of Inspector is required.  For the Oswalt Academy Interim Housing Project, DSA determined that a Class 3 Inspector is required.

The Inspector of Record, TYR, Inc., is a Class 1 Licensed Inspector which will be responsible for, but not limited to, providing inspection services to ensure compliance with applicable codes, plans, specifications, and verify contractor craftsmanship and safety compliance, as well as overall quality control required at educational facilities.

This agreement will be in effect from November 15, 2019 through June 30, 2020.

Not to exceed $35,000.00 from 2012 Bond Funds.

The Board is being asked to approve the issuance of Request for Proposal/Qualifications (RFP/Q) for a DSA Certified Inspector of Record for the Oswalt Academy New Campus Project.

The Division of State Architect (DSA) requires that all school facility construction be continuously inspected by a state certified project inspector. 

The District would like to issue an RFP/Q for DSA Certified Inspector of Record services for the Oswalt Academy New Campus Project to secure competitive pricing and comply with DSA’s requirements.

No financial impact.

The Board is being asked to approve the issuance of Request for Proposal/Qualifications (RFP/Q) for Environmental/Abatement Monitoring inspection services for the Oswalt Academy New Campus Project.

An Environmental/Abatement Monitoring inspector shall provide a variety of services related to asbestos, lead, and universal waste surveys for the Oswalt Academy New Campus Project. The monitoring is needed to comply with the Air Quality Management Department and the Los Angeles County Health Department. The inspector will also prepare the final required closeout reports.

No financial impact.

The Board is being asked to approve the issuance of Request for Proposal/Qualifications (RFP/Q) for Material Testing Laboratory services for the Oswalt Academy New Campus Project.

The Material Testing Laboratory firm shall provide a variety of services related to materials testing for steel, rebar and welding inspections for the Oswalt Academy New Campus Project. The monitoring is needed to fulfill requirements for the Division of State Architect for the project.  The firm will also be responsible for preparing on-going and final required closeout reports.

No financial impact.

The Board is being asked to approve the issuance of Request for Proposal/Qualifications (RFP/Q) for a Qualified SWPPS Practitioner Inspector for the Oswalt Academy New Campus Project.

The SWPPS inspection firm shall provide a variety of services related to Storm Water Pollution Prevention related to storm water run-off regulations, compliance permits and rain event monitoring for the Oswalt Academy New Campus Project. The monitoring is needed to fulfill requirements from the Environmental Protection Agency (EPA).  The SWPPS inspection firm will also be responsible for preparing on-going and the final required closeout reports.

No financial impact.

The Board is being asked to approve the issuance of a Request for Proposal (RFP) for a General Building Contractor for the Oswalt Academy New Campus Project.

In order to procure the service at the lowest possible figure, the governing board shall, whenever an expenditure of more than $200,000.00 is involved, secure bids through formal bidding procedures from pre-approved contractors pursuant to California Uniform Public Construction Cost Account Act (CUPCCAA) PCC Sections 22030 and 22032(c).

The General Building contractor will oversee the project and coordinate the specific licensed subcontractors for the Oswalt Academy New Campus Project. A licensed contractor is needed to comply with the Department of Industrial Relations and the Contractors State License Board.

No financial impact.

The Board is being asked to approve the issuance of a Request for Proposal (RFP) for the upgrading of the district network Firewall.

Public Contract Code  (PCC) Section 20111(a) for school districts, require district governing boards to competitively bid before awarding any contract involving an expenditure of more than $92,600 for calendar year 2019. 

As part of the continuing upgrade of the District’s infrastructure, the District would like to issue an RFP for the purchase of a new Firewall with the capacity to manage future bandwidth needs and to provide enhanced network security. 

This RFP would also be bid under the Federal E-rate rules.

No financial impact.

The Board is being asked to approve the General Service Administration (GSA) SYNNEX Corporation Piggyback Contract No. 47QTCA19D00MM for the purchase of Bretford Carts from Bretford Incorporated.

Consider approval to purchase Bretford Carts from Bretford Incorporated through the GSA-SYNNEX Corporation “piggyback” bid Contract Number 47QTCA19D00MM.  K-12 School Districts who desire to purchase computer equipment and related components using this bid may choose from one or more education dealers such as Meridian IT who is an “agent” who is an authorized dealer and is part of Bretford’s re-seller program.

Bretford Carts will be used to charge, store and secure iPads and Chromebooks which are being purchased for student use.

Public Contract Code Notwithstanding Sections 20118, (“piggyback” statute) Sections and 20111, the governing Board of any school district, without advertising for bids, if the board has determined it to be in the best interest of the district, may authorize by contract, lease requisition, or purchase order, any public corporation or agency, including any county, city town, or district, to purchase materials, supplies, equipment, and other personal property for the district.

Through this program the District will receive significant savings on volume purchases and will comply with Public Contract Code Section 20118.

This “piggyback” agreement will be in force from November 15, 2019 to September 26, 2024.

No financial impact.

This Affiliation Agreement between RUSD and Biola University will allow students in the following programs to obtain learning, field and practical experience utilizing District facilities and staff guidance: 

-Student Teaching
-Early Childhood Practicum
-Speech-Language Pathology and Speech-Language Pathology Assistant
-Education Specialist Intern

Approve Human Resources Action Report HR:19-20:4.